Last Updated: 31 January 2026

This Privacy Policy is issued pursuant to the Personal Data Protection Act 2010 of Malaysia (“PDPA”) and governs the collection, processing, use, disclosure, and protection of personal data by POWERMAN Malaysia, its organisers, licensors, and authorised partners (collectively referred to as “POWERMAN Malaysia”, “we”, “us”, or “our”).

By accessing our website, registering for an event, or otherwise providing your personal data, you hereby consent to the processing of your personal data in accordance with this Privacy Policy.

1. Personal Data Collected

We may collect, record, hold, store, use, disclose, and otherwise process the following categories of personal data:

1.1 Identity & Personal Information

• Full name

• Date of birth

• Gender

• Nationality

• Identification card or passport number (where required for verification, insurance, or regulatory purposes)

1.2 Contact Information

• Email address

• Telephone or mobile number

• Residential or mailing address

1.3 Event & Registration Information

• Event category, distance, and bib number

• Emergency contact details

• Apparel sizing

• Medical or health-related information voluntarily provided for athlete safety

1.4 Financial Information

• Registration fees and transaction records

Payment card details are processed by third-party payment service providers and are not stored by POWERMAN Malaysia.

1.5 Technical & Usage Information

• IP address

• Browser type and device identifiers

• Website interaction data (via cookies or analytics tools)

2. Purpose of Processing

Your personal data is processed for lawful purposes, including but not limited to:

• Event registration, administration, and management

• Verification of eligibility and identity

• Timing, results compilation, rankings, awards, and historical records

• Medical, safety, and emergency response purposes

• Insurance, claims handling, and risk management

• Communication of event updates, schedules, notices, and operational information

• Marketing, promotional materials, newsletters, and future event information

• Compliance with legal, regulatory, and contractual obligations

3. Disclosure of Personal Data

Your personal data may be disclosed, strictly on a need-to-know basis, to:

• POWERMAN licensors, affiliates, and authorised event partners

• Event service providers (timing, registration, IT systems, logistics)

• Medical teams, insurers, and emergency services

• Government authorities, regulators, or law enforcement agencies where required by law

We do not sell, trade, or commercially exploit personal data.

4. Media, Photography & Recording Consent

By participating in POWERMAN Malaysia events, you irrevocably consent to:

• The capture of your image, likeness, voice, and performance through photography, video, live broadcast, or other recording means; and

• The use, reproduction, publication, distribution, and display of such media worldwide, in perpetuity, without compensation, for purposes including but not limited to:

  • Event promotion and marketing

  • Editorial and news coverage

  • Social media, websites, advertisements, and official publications

  • Archival and historical records

All intellectual property rights in such media shall belong exclusively to POWERMAN Malaysia and/or its licensors.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal data against unauthorised access, disclosure, misuse, loss, or alteration. Access to personal data is limited to authorised personnel only.

6. Data Retention

Personal data will be retained for as long as necessary to fulfil the purposes outlined in this Policy, including:

• Event administration and athlete records

• Legal, insurance, and audit requirements

• Historical results and rankings

Thereafter, data will be securely deleted or anonymised.

7. Data Subject Rights (PDPA)

In accordance with the PDPA, you have the right to:

• Request access to your personal data

• Request correction of inaccurate, incomplete, or misleading data

• Withdraw consent for marketing communications

Requests must be made in writing and may be subject to administrative fees as permitted by law.

8. Cookies Policy

Our website may use cookies and similar technologies to enhance functionality and analyse usage. By using our website, you consent to the use of cookies. You may disable cookies via your browser settings, though certain features may be affected.

9. Third-Party Websites

Our website may contain links to third-party websites. POWERMAN Malaysia is not responsible for the privacy practices, policies, or content of such websites.

10. Amendments

We reserve the right to amend this Privacy Policy at any time. Any changes shall take effect upon publication on our website.

11. Contact Information

For enquiries, access requests, or corrections regarding personal data, please contact POWERMAN Malaysia
[email protected]